Workday impacts various financial procedures at the County, streamlining business processes and functions.  These functions include accounting/Foundation Data Model (FDM), purchasing, customer accounts, expenses, budgeting and more.

Workday Expense Reports are used for Travel Expense Reports, Expense Card Transactions (company credit card), Reimbursements Other Than Travel (ROTT) and Reconcile an Advance.

The benefits of creating Expense Reports in Workday include:

• No paper reimbursement or credit card packets,
• Less manual entry,
• More guidance for preparers and approvers with an increase in instructional text,
• All approvals happen within Workday, and
• Employees can check the status of a Spend Authorization or Expense Report at any time. 

Expense Reports in Workday can be created and viewed on a mobile device. The entire Workday system is mobile-friendly and submitting receipts will be much easier with the mobile functionality.   Workday mobile allows users to submit Expense Reports with an Apple or Android device, link to Spend Authorization, edit draft Expense Reports, view errors and view “in progress” reports.

Workday Spend Authorizations allow supervisors to pre-approve travel requests and employees to submit requests in advance.